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Calculating Scaffolding Materials and Cost

Calculating Scaffolding Materials and Cost

Material and cost calculations form a major part of a scaffolding business. They allow a company to track its scaffolding inventory and furnish jobs with adequate materials at the most profitable rate. 

However, many companies still rely on legacy methods like manual scaffold design and material calculation.

You know how frustrating it can be when just a small mistake results in expensive rework. Worse, you end up wasting precious time to amend your mistakes and can even lose credibility among your customers.

That’s why it’s so important to get your calculations right, the first time. This is where modern, industry-specific software can be beneficial.

Want to know more? You’re in the right place, just keep reading!

Challenges with Current Scaffolding Material and Cost Calculation Methods

No doubt, relying on established scaffolding material and cost calculation is convenient as everyone in your organization is used to the inner workings of your company. 

But familiarity doesn’t always translate into improved efficiency. 

To address the challenges with current calculation methods, first let’s visualize how scaffolding jobs come about and are usually managed.

Disconnect Between Scaffolding Design and Material Calculation

Scenario: Perhaps a client has approached you with a scaffolding proposal request. Or maybe there’s a new scaffolding bid that you’ve got your sights on. No matter the case, the next step would be to design scaffolding as per project requirements.

 

But to design and calculate scaffolding materials, you must gather building information like planned use, total working area, height and length of scaffolding, maximum live and dead load weight. Then, proceed with designing the scaffolding using one of the two methods below: 

 

Method 1: Given the complexity of non-industry-specific software like AutoCAD, you may still resort to low-tech hand-drawn scaffolding design, which is then counted manually for the Bill of Materials (BOM).

 

However, manually sourcing and inputting this information poses a risk of data inaccuracy. And more complex designs only lead to a higher risk of human error in calculating scaffolding materials manually.

On the other hand, many companies also use a more modernized approach to designing scaffolds and counting materials.  

 

Method 2: Non-industry-specific solutions like AutoCAD are widely used to design scaffolding. But these solutions lack capabilities needed by scaffolding companies. For example, AutoCAD only gets the designing part right; the same can’t be said for material calculation. You must then integrate AutoCAD with a counter app to get the BOM.

 

The distinct disconnect between manual scaffolding design process and material calculation will only result in design rework and delayed building time. 

Inaccurate Material Calculation Leads to Inaccurate Cost Estimates

After scaffolding design and material calculation comes cost estimation. A competitive estimate is one of the keys to landing that bid and getting the proposal approved by clients. 

But let’s face it, the scaffolding industry and its competitive bidding nature may cause companies to underestimate the project scope and rush through the entire process. Coupled with a disconnected scaffolding system, just a small design inaccuracy can lead to expensive material and cost miscalculations. 

Does the scenario below seem familiar? 

 

Scenario: In the heat of getting the scaffolding proposal done, you overlooked the fact that the job site is on a sloping surface. In your design, you used normal base jacks instead of swivel jacks. 

 

The business then needs to go back to the drawing board (literally, if you’re using manual design and counting methods) to correct the cost estimation.

A worst-case scenario would be to send the wrong materials to a job site. These mistakes mean spending more time on the job site and expending more on labor costs, which translates into higher operating costs. 

This was the case with one of our own customers, Skyline Scaffold. Manual equipment counting was not only tedious, it also led to inaccurate designs. As a result, designs had to be amended at the very last minute. In the worst-case scenario, jobs were sometimes postponed too.  

We saw lower returns, higher freight costs and higher design costs. We also had higher labor costs when we had to make a design change, adapt systems halfway through a project or spend extra time in the yard separating rented equipment from our own.

Jeff Remfert, General Manager of Skyline Scaffold

Read More: Case Study: Skyline Scaffold

Disconnect Between Scaffolding Material and Labor Cost Calculation

But equipment and materials alone don’t contribute to the total scaffolding cost. Labor costs also play a huge part. It’s often calculated using scaffold metrics such as total weight, the number of pieces, or even the scaffolding volume. 

 

Scenario: Based on your previous projects, it takes about 10 man-hours to assemble and disassemble each cubic metre of scaffolding. Once you’ve finalized the design, you then proceed to calculate the estimated labor cost according to that standard. Unfortunately, you’ve accidentally miscalculated scaffolding materials required. 

 

When there’s a scaffold metric miscalculation, you’ll also have an inaccurate estimation of labor cost. If left unrectified – in a worst-case scenario – you may even be working at a loss. 

In the scaffolding field, seemingly simple mistakes can add up and lead to increased costs and a less-than-stellar reputation among your customers.  

Avontus: A Modern and Industry-Specific Solution

If manual scaffolding operations are how things are done in your company, then it’s high time that you broke the mold.

Why? Well, the last thing you need is poor efficiency and even poorer profit margins becoming the norm in your organization.

Remember the modern and industry-specific solution that we discussed in the beginning?

That’s how you’re going to upgrade your scaffolding material and cost calculations in line with the industry’s fast-paced and competitive nature. 

With this approach, your scaffolding business can benefit from the following:

Fast Data Capture

Fast-paced industry requires fast information capturing. So out with that manual measuring and inputting of building information. A modern and industry-specific solution should be able to instantly import plans. 

Avontus’ Scaffold Designer does just that. Just import the building plan in PDF, AutoCAD formats, or even satellite images; then, drag and drop scaffolds into place. Not only does it save time, instant plan importing greatly improves design accuracy too.  

In the Import/Export tab, select the type of file with your building information that you want to import. 

Information Customizability

Your projects come with varying requirements. Sticking with a one-size-fits-all manual approach can limit your capability as a scaffolding business. So, your modern and industry-specific solution should also allow the customization of project information.

For example, some of the important information that must be present in the materials database for easy identification are part numbers, dimensions, and descriptions. This database must be customizable, as you might need to customize the BOM based on the materials that you’re using for a project.

With Scaffold Designer, you can customize the materials database and easily add components (e.g. emergency exit route, rescue and loading platform, etc.) into your scaffolding designs. 

Not only can you generate a BOM for each scaffold design created, you can also edit it to add parts, modify quantities, or change the description of a part. 

Error-Free, Integrated Materials and Cost Calculation

As stated earlier, scaffolding design is followed by material calculation and cost estimation. Wouldn’t it be better if these processes were integrated for seamless operations? With an industry-specific and modern solution, you can easily bring together different aspects of your business. 

That’s why we enabled Scaffold Designer to be integrated with Quantify, our scaffold inventory management system. Now, you can instantly create estimates based on your BOM while viewing the available inventory balance. 

Integrate Scaffold Designer with Quantify to seamlessly transition from design to material calculation to cost estimation. 

Accurate Scope Visualization and Confirmation

It’s only logical that you share your scaffolding plan with your clients to ensure that everyone is on the same page regarding project requirements. Scaffold Designer allows you to create and export living models (2D plans and 3D models) into various formats (e.g. PDF, 3D, and 2D DWG). 

Customers will then be able to see every aspect of the design. For example, maybe you included a compact 8-leg stair tower in your plan instead of a stacked one.

With a living model, customers can request for design modifications before men and materials hit the job site. Once they’re satisfied with your plan and estimate, instantly turn them into a shipment and you’re ready for that job.

Export your design into 3D PDF format and share it with your customers for confirmation before proceeding with work.

Upgrade Your Material and Cost Calculation Methods

When you get the scaffolding design right, the corresponding material and cost calculation will be accurate too, especially if you use an integrated scaffolding system. 

Overall, inaccuracies and inefficiencies are minimized while productivity and profitability are maximized.  

With all the added capabilities afforded by Avontus, isn’t it high time that you’ve upgraded your scaffolding materials and cost calculating system? 

Contact our team and we’ll show you how to nail your estimates and win more bids with modern scaffolding software.

Read More: Introduction to Estimating Scaffold Materials & Costs with Scaffold Designer

6 Must-Haves for Scaffold Rental Management Software

Scaffold rental management software is the engine that drives your scaffolding business towards greater productivity and profitability. 

There are many options on the market, and they’re not all designed the same. Some focus solely on inventory management, while others offer seamless integration with scaffold design software. 

No matter the purpose, some features are unmissable for scaffold rental management software.

Keep reading to know the six must-haves for an efficient scaffold rental management software. 

 

Must-Have Features for Scaffold Rental Management Software

For your scaffolding business to thrive, it needs a solid scaffold rental management software that has the following features:

 

Built Specifically for Scaffolding Industry

First things first, your scaffold rental management software must be built specifically for the scaffolding industry. Why, you ask? Well, using an industry-specific solution means that it’s able to handle specific job requirements. Developers of such solutions are aware of the ins-and outs of the scaffolding industry and their software will also address most of your scaffold management needs.  

For example, in the scaffolding business, it’s important to be able to track jobs and materials across different locations like branch office, laydown yard, staging area, and job sites. This is to ensure you get maximum utilization out of your scaffolding equipment and materials. 

Besides keeping track of equipment and materials, managing re-rent (cross-hire) in line with owned inventory is another important feature specific to the scaffolding industry. Using a software that enables cross-hire will let you know when you have enough materials to return to the vendor. It prevents costs from adding up unnecessarily and helps to maximize your scaffolding business ROI

 

Intelligent Scaffold Business Data Automation, Reporting, and Analysis

Too much data, too little time. Don’t let this be the case for your scaffolding business. Data automation is necessary in today’s digitized scaffolding landscape, where efficient data processing can raise your company’s profitability. One way to achieve this is by choosing a software that automates tedious and repetitive processes like customer order requests, invoicing, accounting, and many more.

The software must also be able to transpose business data into customizable reports and pivots to monitor how your business is performing and help you make profitable business decisions. 

Another capability of a scaffold rental management software is providing an instant view of inventory utilization. This feature can help you determine if you have enough available inventory to furnish a job. 

Besides that, the scaffold management system must allow a scaffold branch office or job site balance to go negative. This data analytics feature acts as a monitoring tool that makes your inventory auditing procedure (e.g. cycle count) more efficient.

Other important analytical features are return count and blind count sheets. They’ll help you track and bill your customers for lost, damaged, and missing equipment to recoup any costs incurred. 

 

Seamless Integration for a Streamlined Scaffolding Solution

Integration is essential, especially if you use different software to address different areas of your business. The resulting best-of-breed solution should then be intuitive and error-free.

The scaffold rental management solution should offer stable and seamless integration with scaffold design software. This way, you can provide an accurate drawing and materials list to your customers without incorrect data duplication. Afterall, poor data management is a major contributor of global construction rework.

Besides design software, the scaffold rental management software should also offer integration with common accounting systems that allow customized billing methods like arrears, advance, and first advance, then arrears. You can then choose the most suitable billing options depending on cash flow, customer payment behavior, service costs, etc.

 

Customizable Solution with Flexible Pricing Tiers

Being forced to stick with a common pricing package that requires a long-term commitment or per-user pricing package is frustrating. It’s even worse when the chosen package doesn’t even fulfill all your scaffolding business objectives. 

So, the software should be priced according to the size of your business. Most importantly, choose one with a per-branch licensing option. This way everyone from the job-site foreman to the branch Chief Financial Officer (CFO) will have access to scaffold inventory information. The end result? Improved efficiency across your company. 

 

Quick Install, Seamless Onboarding, Easy to Use, and Unlimited Support

For scaffolding businesses – or any for-profit business for that matter – time is money. So, the software should offer quick install with minimal business downtime. After installation comes onboarding and here, vendor support and training for your staff are equally important to enable timely software utilization. 

In addition, an intuitive system UI also empowers your staff to start using the software in next to no time. With unlimited support, ongoing updates, and new release training, you can successfully manage your business operations.

 

Quantify: A Powerful Inventory Management System for the Scaffolding Industry

Quantify is one of the most powerful inventory management systems built specially for the scaffolding industry. It expertly handles all requirements that a scaffolding business needs with unlimited and tailored support provided by Software Assurance.

With real-time inventory insights, Quantify offers accurate material estimates based on scaffold designs. The outcome is a production-ready proposal, minus the unnecessary concerns over equipment or material availability. Once you win a bid and get the job, instantly turn your estimate into a shipment right from the software, and you’re good to go. 

Since Quantify is an inventory management system, use it to monitor the materials and progress of each job at different branches. 

Use Quantify's Estimates tab to monitor job progress

Leverage Quantify’s Estimates tab to monitor scaffold materials and the status of each job.

 

Besides that, Quantify’s .NET API makes it easy to integrate with any accounting system for efficient bookkeeping. Scaffold estimates from Scaffold Designer are fully compatible with Quantify. All you need to do is to save your scaffold estimates and import the file into Quantify to complete the integration. Hence, you can easily avoid redundant data entry and inaccurate information.  

Integrate Quantify and Scaffold Designer

Seamless integration is possible between Quantify and Scaffold Designer.

 

Quantify has several licenses to choose from: Small Business, Enterprise, and Industrial. Each of these versions offers a per-branch license, not per-user. With everyone having unlimited access to inventory information, jobs can be completed productively. 

If you’re already using rental software, switching to Quantify and migrating data from your original system couldn’t be easier. Just import your existing customer, materials, counts, and rates with a simple tab-separated spreadsheet file.

Import information into Quantify

Import important scaffolding business information right from the Import tab.

 

Want to see Quantify in action? 

Book a personal Quantify walkthrough with our team today.