Accurate Inventory
- Instantly view quantities at branch offices and jobsites
- Windows, web, or mobile provides superior remote access of data
- Easy sharing of your data with UNLIMITED USERS
- Email notifications of shipments keep you up-to-date
Rental Billing for Everyone
- Meets the complex needs of scaffold, shoring, formwork, and access companies
- Generates rental invoices for complex scenarios in a few clicks
- Compatible with accounting software for seamless job costing
Powerful Technology
- Built using the latest Microsoft technologies; fast, portable and efficient
- Sophisticated API for custom integration with your processes
Multi User
- Unlimited roles (user types) allow you to manage your asset
- Common roles and permissions give you added security
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Rental Billing
| Creating rental invoices is perhaps the most complicated aspect of running a scaffolding, shoring, or formwork business. Quantify was designed to meet the demands of the most challenging billing situations, allowing you to cut costs with business process improvements and reduce the time between a sale and collecting payment.
Since Quantify creates invoices based on deliveries and returns (partial or otherwise), the task of determining what equipment is on rent and what has been returned is handled automatically, eliminating the burden of manually organizing your data using spreadsheets or other time-consuming processes. Rates and billing methods are specified at the shipment level, giving you crucial flexibility for job sites that have complex and dynamic rental rates.
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Creating Invoices
Invoices can be generated for all activities or for a specific customer or single job site. Quantify tracks your billing cycles and knows when invoices need to be created. You simply enter the invoice date and click the ‘Create Invoices’ button and Quantify produces a list of invoices for transactions that have occurred through this date. You can review the invoices prior to saving them.
Rate Profile
The core of billing in Quantify is the rate profile. Rate profiles allow you to specify rent rates, discounts or markups, and the billing method.
NOTE: A job site has a rate profile that serves as a default for related deliveries. However, this default may be changed for each delivery (including a job to job transfer), giving you flexibility when your invoices are completed.
Billing Method
The billing method within the rate profile can accommodate any billing scenario. You can define the time period an invoice will cover (called a ‘cycle’), and the minimum billing days.
Advance with Credits
Using this method Quantify will generate the first invoice based on the rent start date for the “minimum days rent”; the customer is charged this minimum even if the equipment is returned before the minimum days have passed. Subsequent invoices will be based on the first day of each billing cycle, determined by the “invoice cycle days”. (If “minimum days rent” is set to 0, the first invoice will begin the advance billing cycle and will cover the number of days in the invoice cycle.) Some people call this ‘pre-billing’, as your customer receives an invoice for the equipment at the job site prior to utilizing it for the entire billing period. Credits are issued for items that were billed in a previous invoice but returned before the cycle ends.
Arrears without Cycles
The “arrears without cycles” billing method allows you to generate invoices after the equipment has been shipped to the site, at whatever interval suits your company’s processes. Invoices include all days on rent since the last billing period. This method can be used to generate invoices on any given day of the month, such as the first or last day, and does not bill on a cycle.
First Advance, Then Arrears (and Arrears with Cycles)
Probably the most common billing method for many companies, ”first advance, then arrears” is a combination of both the advance with credits and arrears billing methods. The first invoice generated is in advance for the minimum days rent, starting on the rent start date. After the minimum days rent and the first cycle have passed, Quantify generates invoices in arrears so that future invoices are created at the end of each cycle. Should you wish to bill only in arrears with cycles, simply set the minimum days rent to zero.
Our How To Videos are a fast and easy way to learn our software on your own, or check out the various features.
They are short in length and packed with useful information.
Rental Billing
Managing Your Re-Rent
What is the Quantify API?
The Quantify API (application programming interface) lets you write code to drive all parts of Quantify, allowing
you to create robust applications to integrate Quantify with any application.
All versions of Quantify include an API.
Using VB or C# you can move data between applications, create reservations
(shown above), shipments, estimates, transactions, and invoices, and even
synchronize items with your accounting, ERP, or other software.
The possibilities limitless.
Instant View
Viewing your inventory balances has never been easier. The initial presentation
of the software shows you all that you need in one place. Click on any branch
office or jobsite to narrow down the totals.
(click to enlarge)
Product Catalog
At the heart of the system is a product catalog that allows you to centrally
manage part numbers, descriptions, weights, and many other details in a single
location. Click on any category to see the parts assigned to it.
Shipments
Easily ship products between any jobsite or branch office. Deliveries, returns, and transfers are a snap.
View your entire product catalog or filter it down. Fill out a bill of materials just like you would in Microsoft Excel.
Attachments
Throughout the software (shipments, jobsites, customers, etc.) you can attach files. Inspections, pictures of deliveries and returns, scanned signed documents. The potential is limitless.
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Portable and Adaptable
Quantify is simple to install and designed to maximize your current hardware investment.
There are three common installation scenarios, designed to match your needs, large or
small, and scale out as your company grows.
Each scenario requires the client software and a Microsoft SQL Server Express (free) database.
Affordable: Install on a Single Computer
Installing on a single computer is the simplest installation where both SQL Server Express and our software coexist on one computer.
Efficient: Local Network
As your company grows and you add more computers to your network it's a simple task to share
the database on your computer so that other people in your company can be involved in your inventory processes.
Quantify has also been extensively tested on network computers, it's a simple task to move the datbase to a network server.
Shared: Remote Server
For companies with a need to access inventory information from multiple
locations or from outside the office, Quantify uses a unique connection
method that allows you to access your inventory directly through the internet in the
same manner that a web browser communicates with the internet. If you can access
the internet, you can get to your data. No complex, expensive, or confusing VPN
or remote connection software is required.
Remote Server: Avontus Hosted
No expensive hardware or software is required to access your data remotely. All you need is a connection to the internet.
With Avontus hosting your data is backed up and made available to download daily.
Remote Server: Host on Your Server
- Operating System: Windows Server 2003; Windows Server 2008; IIS
- Internet: Server exposed to the internet
- Processor: See Microsoft server requirements
Basic Requirements
The following are basic requirements for Quantify and/or Microsoft SQL Server Express
- Operating System: Windows XP Service Pack 2; Windows Vista
- Processor: 400 MHz Pentium processor or equivalent (Minimum); 1GHz Pentium processor or equivalent (Recommended)
- RAM: 96 MB (Minimum); 256 MB (Recommended)
- Hard Disk: Up to 500 MB of available space may be required
- CD or DVD Drive: Not required
- Display: 800 x 600, 256 colors (Minimum); 1024 x 768 high color, 32-bit (Recommended)
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Pricing for Avontus Quantify is simple and scalable, priced per branch office
with no per-user charges.
What? No per-user charges!? Why?
Our goal is for your
inventory to be accurate, which requires ALL of the people in your company.
Executives see high level summary information, planners see availability,
shipping staff manage your asset.
Have a small company? Start small and scale up as your company grows.
Our software will support thousands of concurrent users
out of the box. No crashing, no data corruption.
| Licensing (1) |
| Quantify Standard (per branch) | $2,495 |
| Quantify Enterprise (per branch) | $6,495 * |
| Developer API (programming interface) |
Free |
| Remote Data
Sharing |
|
Microsoft SQL Server Express | Free |
| Hosted on Avontus' 24/7/99.9% uptime servers |
$110/month |
| Portal to host on your servers | $2,495 per
server |
| Accounting
Integration |
| Microsoft
Office Accounting 2008 Connector | Free |
| Quickbooks/Peachtree Interface | Inquire |
| Custom Consulting (JD Edwards, SAP, etc.) | $125/hour |
| You Write the Code |
| Developer API (programming interface) |
Free |
| (1) The client software
connects to a computer/server that has an activated database. Products are
activated on a single computer, per database. |
Contact us for a free trial
Sales: 800.848.1860 x2