Overriding Minimum Days on Rent

If you normally have a minimum number of days that you rent out your equipment, you may encounter a situation in which you don’t want to charge your customer the minimum. For example, you might transfer equipment from one job site to another for the same customer. This post will show you how to override the minimum.

The minimum days is set for all products under “Billing method” on the Billing tab for each job site.

If an individual item has a different number of minimum days, this exception is entered on the Rate Profile.

In order to override any minimum days, first select Global Options from the Tools menu. On the Shipments tab, check the option "Allow editing of minimum days".

In the Organization tree, right click on the job site and select Edit. On the Billing tab, check the option "Allow Override of minimum days from rate profile when specified".

When you create a shipment or transfer to a job site with this option enabled, you will see a “Min. Override” column on the Material’s tab. If the cell is left empty, the minimum days will be unchanged; Quantify will use the minimum days rent established by the job site’s billing method and rate profile. Entering a value such as 0 or 10 will change the minimum days rent for that item to zero or 10 days, respectively.